Exchange Bank – Human Resources Specialist (06/04/2010)
Non-Exempt Position
POSITION SUMMARY:
Serve as
primary administrator of the Human Resource Information System (HRIS) and support
semi-monthly payroll processing activities.
Communicate and resolve issues regarding Human Resource policies and
procedures.
ESSENTIAL FUNCTIONS:
HRIS
and Self Service Administration: 40%
·
Serve
as administrator of the Human Resource Information System (HRIS) and Self
Service system ensuring necessary enhancements and new releases are tested and implemented
successfully.
·
Input
new hires, merits increases, promotions, job changes, and all other necessary
HRIS entry.
·
Troubleshoot
and resolve errors in HRIS and self service systems.
·
Prepare,
review and distribute monthly reports and create ad-hoc reports upon request.
·
Answer
employee questions or resolve problems on the HRIS system.
·
Train
new employees on system use and inform users as new releases and software
revisions occur.
·
Monitor
and maintain HRIS codes, parameters, and personnel security levels.
·
Update
HRIS table information to ensure benefit rates, eligibility formulas and plan
options are current.
·
Perform
periodic audits of HRIS data to ensure system credibility.
·
Practice
continuous improvement by recommending processes and procedures related to HRIS
manipulation.
·
Update
content for the Human Resources intranet website ensuring all content and forms
are current.
·
Troubleshoot
and resolve errors with the website.
Payroll: 30%
·
Input time card information and special pay including
commission, incentive pay, etc. ensuring timeliness.
·
Make
necessary payroll adjustments including garnishments, shortages, manual
computation of gross pay, vacation, variable pay payments, commissions, leave
of absence pay integration, etc.
·
Schedule and perform callback of payroll to ensure input
accuracy.
·
Input employee time off and ensure accuracy of these
records.
·
Resolve routine payroll questions or issues from
managers and employees.
Administration: 20%
·
Interpret
and effectively communicate consistent application of Bank Human Resource
policies and procedures.
·
Update,
organize, and file employee records including personnel files, timekeeping,
payroll records, benefit information, and other related records in HRIS.
·
Ensure
employee confidential file and records are maintained in accordance with
recordkeeping requirements.
Non-Essential
Functions: 10%
·
Perform
special projects and research as assigned.
·
Perform
other duties as assigned.
SUPERVISORY RESPONISIBILITIES
None
MINIMUM QUALIFICATIONS
Core
Job Specific Competencies:
·
Accuracy/Quality:
Achieves a high standard with work processes and outcomes; completes tasks with
a concern for all the details involved; monitors and checks work for precision,
clarity, and completeness; produces quality results.
·
Attention
to Detail: Accomplishes tasks through
concern for all areas involved; shows concern for all aspects of the job;
accurately checks for processes and tasks and follows up in a timely manner
with appropriate persons.
·
Customer
Service: Provides internal and external customers with the products and
services that match their needs in a timely, efficient manner; follows up on
customer complaints, questions, and requests.
·
Dependability:
Makes self available for work on a consistent and timely basis with infrequent
unplanned absences; completes work in a timely manner; meets commitments with
minimal oversight.
·
Prioritization
/ Time Management: Assesses multiple
tasks or issues which are competing for a limited amount of time or resources
and determines the order in which each will be addressed; sets priorities,
goals, and timetables to achieve maximum productivity; tracks both completed
and incomplete activities.
·
Problem Solving: Develops actionable
recommendations based on an understanding of trade-offs; commits to action
after identifying alternative methods that are based on logical assumptions and
information; takes into consideration resources, constraints, organizational
values, and changing environments.
·
Technology: Uses automated systems or tools to simplify,
improve, and increase efficiency of work processes; embraces and adapts to
changes in technology.
·
Written
Communication: Uses correct English grammar, punctuation, and spelling;
communicates information (for example facts, ideas, or messages) in a succinct
and organized manner; produces written information, which may include technical
material that is appropriate for the intended audience.
Knowledge,
Skills and Abilities:
·
Thorough
knowledge of HRIS administration best practices and procedures.
·
Knowledge
of Crystal Report writing software including related SQL statements.
·
Knowledge
of payroll administration including related federal, state and local
regulations.
·
General knowledge of California
and federal labor laws, rules and regulations related to employment practices.
·
General knowledge of web authoring
software and/or HTML.
·
Advanced
skills operating a personal computer including word processing, spreadsheet and
presentation software.
Physical
Requirements:
·
Ability
to stand, bend, stoop, sit, walk, twist and turn.
·
Ability
to lift up to 25 pounds occasionally.
·
Ability
to use a computer keyboard and calculator.
·
Work
environment is indoors, majority of the time is spent sitting at a desk.
Education
and Experience:
A
combination of education and experience equivalent to a high school degree; and
knowledge typically gained through a minimum of two years experience in HRIS
administration, human resources, payroll
administration or related field.
For more
information visit the Exchange Bank Website and click on “Careers”
http://www.exchangebank.com/careers/
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