Exchange Bank – Human Resources Specialist (06/04/2010)

Non-Exempt Position

 POSITION SUMMARY:

Serve as primary administrator of the Human Resource Information System (HRIS) and support semi-monthly payroll processing activities.  Communicate and resolve issues regarding Human Resource policies and procedures.

 ESSENTIAL FUNCTIONS:

HRIS and Self Service Administration: 40%

·         Serve as administrator of the Human Resource Information System (HRIS) and Self Service system ensuring necessary enhancements and new releases are tested and implemented successfully. 

·         Input new hires, merits increases, promotions, job changes, and all other necessary HRIS entry.

·         Troubleshoot and resolve errors in HRIS and self service systems.

·         Prepare, review and distribute monthly reports and create ad-hoc reports upon request.

·         Answer employee questions or resolve problems on the HRIS system. 

·         Train new employees on system use and inform users as new releases and software revisions occur.

·         Monitor and maintain HRIS codes, parameters, and personnel security levels. 

·         Update HRIS table information to ensure benefit rates, eligibility formulas and plan options are current.

·         Perform periodic audits of HRIS data to ensure system credibility.

·         Practice continuous improvement by recommending processes and procedures related to HRIS manipulation.

·         Update content for the Human Resources intranet website ensuring all content and forms are current. 

·         Troubleshoot and resolve errors with the website.

Payroll: 30%

·         Input time card information and special pay including commission, incentive pay, etc. ensuring timeliness.

·         Make necessary payroll adjustments including garnishments, shortages, manual computation of gross pay, vacation, variable pay payments, commissions, leave of absence pay integration, etc.

·         Schedule and perform callback of payroll to ensure input accuracy.

·         Input employee time off and ensure accuracy of these records.

·         Resolve routine payroll questions or issues from managers and employees.

Administration: 20%

·         Interpret and effectively communicate consistent application of Bank Human Resource policies and procedures.

·         Update, organize, and file employee records including personnel files, timekeeping, payroll records, benefit information, and other related records in HRIS. 

·         Ensure employee confidential file and records are maintained in accordance with recordkeeping requirements. 

Non-Essential Functions: 10%

·         Perform special projects and research as assigned.

·         Perform other duties as assigned.

 SUPERVISORY RESPONISIBILITIES

None

 MINIMUM QUALIFICATIONS

Core Job Specific Competencies:

·         Accuracy/Quality: Achieves a high standard with work processes and outcomes; completes tasks with a concern for all the details involved; monitors and checks work for precision, clarity, and completeness; produces quality results.

·         Attention to Detail: Accomplishes tasks through concern for all areas involved; shows concern for all aspects of the job; accurately checks for processes and tasks and follows up in a timely manner with appropriate persons. 

·         Customer Service: Provides internal and external customers with the products and services that match their needs in a timely, efficient manner; follows up on customer complaints, questions, and requests.

·         Dependability: Makes self available for work on a consistent and timely basis with infrequent unplanned absences; completes work in a timely manner; meets commitments with minimal oversight.

·         Prioritization / Time Management:  Assesses multiple tasks or issues which are competing for a limited amount of time or resources and determines the order in which each will be addressed; sets priorities, goals, and timetables to achieve maximum productivity; tracks both completed and incomplete activities.

·         Problem Solving: Develops actionable recommendations based on an understanding of trade-offs; commits to action after identifying alternative methods that are based on logical assumptions and information; takes into consideration resources, constraints, organizational values, and changing environments.

·         Technology:  Uses automated systems or tools to simplify, improve, and increase efficiency of work processes; embraces and adapts to changes in technology.

·         Written Communication: Uses correct English grammar, punctuation, and spelling; communicates information (for example facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.

Knowledge, Skills and Abilities:

·         Thorough knowledge of HRIS administration best practices and procedures.

·         Knowledge of Crystal Report writing software including related SQL statements.

·         Knowledge of payroll administration including related federal, state and local regulations.

·         General knowledge of California and federal labor laws, rules and regulations related to employment practices.

·         General knowledge of web authoring software and/or HTML.

·         Advanced skills operating a personal computer including word processing, spreadsheet and presentation software.

Physical Requirements:

·         Ability to stand, bend, stoop, sit, walk, twist and turn.

·         Ability to lift up to 25 pounds occasionally.

·         Ability to use a computer keyboard and calculator.

·         Work environment is indoors, majority of the time is spent sitting at a desk.

Education and Experience:

A combination of education and experience equivalent to a high school degree; and knowledge typically gained through a minimum of two years experience in HRIS administration, human resources,  payroll administration or related field.

 For more information visit the Exchange Bank Website and click on “Careers”

 http://www.exchangebank.com/careers/

 
Sponsored By:
www.starhr.com
For advertising information contact Kathryn Santos at ksantos@busjrnl.com